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ICSE 2016 Video Contest Official Rules

The Video Contest gives you the chance to become the author of the official promotional video for the 38th International Conference on Software Engineering (ICSE 2016).

The official rules (“Rules”) that govern participation in the ICSE 2016 Video Contest (“Contest”) are below. Participation in the Contest constitutes your full and unconditional agreement to and acceptance of these Rules; it is therefore important that you read and understand them prior to participating in the Contest.


The Contest is open to all participants of age 18 and older, regardless of residence or citizenship, so long as the laws of their jurisdiction allow participation. For a group of individuals to enter the Contest (a “Team”), the Team must designate one person as the representative of the Team to submit the entry and to accept the prize on behalf of the Team. Each individual of the Team must agree to these Rules.

Submission Period

You may enter the Contest by following the procedure set out in in the section “Specific Submission Requirements” of these Rules, from February 1, 2015 (Anywhere on Earth) until April 1, 2015 (Anywhere on Earth) (“Contest Period”).

Specific Submission Requirements

You must enter your Submission online during the Contest Period. Time and eligibility of the submission/entry will be determined by the ICSE’16 Video Contest committee in its sole discretion.

You may not participate in the creation of more than one Video, nor may you enter more than one Submission, either on your own behalf or on behalf of any Team with which you are affiliated. Similarly, no Team may create more than one Video or enter more than one Submission.

Your Video must be three (3) minutes or less in length (including opening and closing credits).

Your Video must be narrated in the English language.

Your Video must not infringe any third party copyright or trademark, or violate the rights of any person or entity. Make sure that you only use content in your Video that you are authorized to use, including, without limitation, music, images, film clips and other intellectual property. If you use preexisting content that you are not authorized to use, you are not eligible to enter this Contest and your Submission will be disqualified. To be eligible for the prizes (described below in Section “Prizes” of these Rules), you (or your Team) must be the copyright owners of the Video and all of its component parts (including music), or you must have express permission via a license or otherwise to use and incorporate all material authored or owned by third parties into the Video. Note that this provision is not intended to preclude you from incorporating public domain content into your video.

Your Video may not contain images or likenesses of any individuals who have not provided their authorization to have their images or likenesses used for the purposes contemplated herein. Images of individuals aged below 18 years are not allowed.

Your Video may not contain material that is obscene, defamatory, libelous, threatening, pornographic, offensive, or encourages conduct that would be considered a criminal offense, gives rise to civil liability, or violates any law (including, without limitation, the privacy or publicity rights of any individual whose likeness appears in the Video). Videos must be appropriate for viewing by the general public and by a multi-cultural international community such as the ICSE audience; appropriateness will be determined by the ICSE’16 Video Contest committee in its sole discretion.

Intellectual Property Ownership and Permissions

You retain copyright ownership in your Video. However, as a condition to entering this Contest, you must have applied a Creative Commons Attribution 3.0 Unported license (“CC BY”) to your Video. Note that this license only applies to the original expression you contributed to the Video, and it does not extend to third party content. To the extent that your Video incorporates third party content (which must be authorized by the rights holder or otherwise as explained in Section “Specific Submission Requirements” above), such content must also be available to the public on terms and conditions at least as permissive as the CC BY license, either because it is in the public domain or via a separate license applied by the third party rights holder or via sub-license by you if you are expressly authorized to do so.

By entering a Submission, you represent and warrant that you (or your Team) have all rights and permissions necessary to create the video (including all rights necessary to incorporate any third party content), submit the video to the Contest, and license your original expression in the video to the general public under a CC BY license, including without limitation, all intellectual property and publicity rights. To the extent that your Video incorporates third party content, you represent and warrant that such content is available to the public on terms and conditions at least as permissive as the CC BY license, or you (or your Team) have all rights and permission necessary to sub-license such content under a CC BY license.

The Video Contest Committee reserves the right to verify the ownership and originality of any Submission. You hereby agree to submit proof of ownership or any release, license, or permission received from a third party granting you (or your Team) the right to use content, images, and likenesses in your Video. Failure to provide such proof upon request will result in disqualification from the Contest.

You agree to indemnify and hold the Video Contest Committee members, all the ICSE 2016 organizers and their respective affiliates, officers, directors, agents, attorneys and employees (collectively, “Indemnitees”) harmless from any and all claims, damages, expenses, costs (including attorney fees), and liabilities (including settlements), brought or asserted by any third party against any Indemnitees due to or arising out of your Submission or your conduct during this Contest, including without limitation, trademark, copyright, or other intellectual property right, right of publicity, right of privacy, or defamation. The Contest is void where prohibited by law.

Participation in this Contest does not impact your ability to upload your Video to other online platforms or to release your video under additional copyright licenses.

Public Vote and Judging

The three finalists will be chosen by a public vote. The public will vote on the ICSE 2016 web site. Each individual is entitled to submit only one vote. The three Submissions receiving the most votes will be screened by the Video Contest Committee, which will then select the winning Submission. Videos will be judged on originality, story, technical excellence, overall impact, and artistic merit.

You may not pay or otherwise compensate others, or engage in or encourage automated voting to vote for your Submission, nor may you engage in, assist, or encourage any other type of voting that violates these Rules. Any attempt to do so will result in disqualification of your Submission.

All judging decisions are final and non-appealable. You hereby agree that all discussions, evaluations and other information related to the judging process will not be disclosed publicly or to those entering Submissions.

The Video Contest Committee reserves the right to suspend the public voting process if the process fails to operate properly or if it appears to be tampered with, or tainted with errors, fraud, or unfair practices. If the public voting process is suspended, the Video Contest Committee will autonomously select the winning video among all Submissions.


The Team of the winning Video will receive either one (1) complimentary regular registration or two (2) complimentary student registrations (limited to the main conference) for attending ICSE 2016 in Austin. The prize consists of one (1) regular registration or two (2) student registrations, regardless of the number of authors. The prize can be converted to two student registrations only if the two attending authors qualify as students.

Teams (who do not infringe any of these Rules) are entitled to receive a free ICSE 2016 t-shirt (maximum of two t-shirts per Submission) if the authors attend ICSE 2016. The t-shirts will be given at ICSE 2016.

All prize expenses and/or services not specified herein are not included and are the sole responsibility of the winner.

Notification of Winner

Once the selection of the winning Submission has been completed, the Video Contest Committee will notify the winner using the contact information provided on the entry form for the winning Submission. We will also officially announce the winning video on May 22, 2015 at ICSE 2015. The author(s) of the video will be notified (and must agree to accept the prize) in advance.

The author(s) of the video must respond to this notification within 3 days. As a condition of receiving your prize, you (and members of your Team if applicable) must sign an affidavit confirming that you followed these Rules and are otherwise eligible to receive the prize (including having secured all necessary permissions to incorporate third party content in your video). As an additional condition to receiving your prize, you will be required to provide the Video Contest Committee with the raw footage of your Submission.

The prize will be given to the person who submitted the entry form on behalf of each winning Submission. The Video Contest Committee will not be involved in dividing up the prize among Teams or otherwise, nor will the jury be involved in any disputes among Teams or collaborators. In the event a potential winner is disqualified for any reason (including failure to respond to the jury’s notification within 3 days), the prize will be given to the next Submission selected by the Video Contest Committee. By entering a Submission into this Contest, you agree to these Rules and the determination of the winner by the Video Contest Committee, which shall be final and binding in all respects.

General Terms and Conditions

By participating, you agree that the Video Contest Committee and the ICSE 2016 organizers are not responsible or liable and are released and held harmless from 1) any incorrect or inaccurate information, whether caused by website users or by any equipment or programming associated with or utilized in the Contest, or by any technical or human error that may occur in the processing of submissions to the Contest, including but not limited to any misprints or typographical errors; 2) any error, omission, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft or destruction or unauthorized access to, or alteration of, entries; 3) any problems or technical malfunction of any telephone network or lines, computer equipment, servers, providers, computer online systems, software, or failure of email on account of technical problems or traffic congestion on the Internet or at any website, including injury or damage to participant's or to any other person's computer related to or resulting from participating or uploading images or information in the Contest; 4) any and all losses, damages, expenses, rights, claims and actions of any kind in connection with or resulting from participation in the Contest, association or involvement with a Video or Submission, or acceptance of the prize, including without limitation, personal injury, death, and property damage, and claims based on publicity rights, intellectual property, defamation, or invasion of privacy.

You agree that any and all disputes that cannot be resolved with the Video Contest Committee, and causes of action arising out of or connected with this Contest, shall be resolved individually, without resort to any form of class action. IN ANY SUCH DISPUTE, PARTICIPANT SHALL NOT BE ENTITLED TO ANY PUNITIVE, SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING WITHOUT LIMITATION ATTORNEYS' FEES, OR ANY DAMAGES OTHER THAN PARTICIPANT'S ACTUAL OUT-OF-POCKET EXPENSES (IF ANY) ASSOCIATED WITH PARTICIPATING IN THE CONTEST. YOU HEREBY WAIVE ANY RIGHTS TO HAVE DAMAGES MULTIPLIED OR INCREASED. The Contest is provided "as is" without warranty of any kind, either express or implied.


By entering into this Contest, you consent to the use of your name and other personal information submitted on the entry form (including, but not limited to your city, state, country of residence, work affiliation) in promotions and other publications.

Contest Publicity

This Contest will be announced on Facebook and other online platforms, but it is in no way endorsed or sponsored by or otherwise associated with any such sites. For the avoidance of doubt, in accordance with Facebook’s Promotions Guidelines, you hereby acknowledge and agree to release Facebook from any liability regarding the conduct or administration of this Contest.